"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Chuck Hird, President; Ken Bryant, Vice President; Steve Mills, Secretary and Spencer Fricke, Member. Also present were City Administrator Dave Haugland, and -City Councilmen Kirk Arends, Dewey Hendrix and Ron Ott.
The agenda was approved on a motion by Mr. Mills, seconded by Mr. Bryant. General Manager Kyle Gibbs reviewed the safety briefing. The minutes of the previous meetings were approved as printed on a motion by Mr. Bryant, seconded by Mr. Mills.
Underground Facilities Director Grant Piper presented the Board a proposal of $22,000 from Shafer, Kline & Warren (SKW) to renew the current Owners Supervised Plan for the next five years. SKW was the engineering firm that originally developed the plan in 2007, and renewed it in 2013. On a motion made by Mr. Mills, seconded by Mr. Bryant, the Board approved the proposal from Shafer, Kline & Warren to renew our current Owners Supervised Water Distribution Plan for a lump sum of $22,000.
Electric Distribution Director Jeff Bergstrom presented proposals for clearing the right-of-way for the second 161kV transmission line tie. Two proposals were received from Wayne Brown of Gilliam, MO for $69,100 and from David Brown of Marshall, MO for approximately $39,750. Director Bergstrom recommended the low bid from David Brown for approximately $39,750. On a motion made by Mr. Bryant, seconded by Mr. Mills, the Board approved accepting David Brown's proposal for approximately $39,750.
Director Bergstrom then updated the Board on other projects. RAM utilities started pole inspections on Tuesday, November 28. Bids for surveying the second 161kV transmission line are due December 6, and bids for contract tree trimming are due December 6.
Water Treatment Superintendent Kenny Clause updated the Board on the THM reduction project. Walls continue to be poured and the footing for the administration building has been poured. The latest quarterly TTHM/HAA sampling results were below the 80/60 mcls.
Wastewater Treatment Superintendent Nolan Townsend presented a quote in the amount of $2,707.57 from for installation of the new headworks pump. A letter from DNR was received placing the wastewater operating permit on 30 day public notice because of modifications to the daily testing requirements.
Electric Production Director Carl Crawford went over the Power Plant and Recycling Center statistics.
General Manager Kyle Gibbs reported for Human Resources Manager Megan Baldridge. The Employee of the Quarter, for the quarter ending September 30, 2017 was awarded to Jose Almazan. The MMU Christmas Dinner is scheduled for Friday, December 8.
General Manager Gibbs informed the Board a representative for MSDC was needed for 2018. He is currently the representative and would be willing to continue. On a motion made by Mr. Bryant, seconded by Mr. Mills, the Board appointed Kyle Gibbs to represent MMU on the MSDC Board for 2018.
General Manager Gibbs reported the MPUA/MOPEP meetings next week will be to discuss refinancing municipal bonds before the expected curtailment of tax exemption for advanced refunding of municipal bonds.
General Manager Gibbs also discussed a meeting with Jim Ross with Bartlett & West Engineering regarding the future of The City of Lexington Missouri's water supply.
On a motion by Mr. Fricke, seconded by Mr. Bryant, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 133,854.50 ELECTRIC OPERATING FUND $ 285,769.77 SEWER REVENUE FUND $ 55,253.96 INTERNET OPERATING FUND $ 38,861.73 NATURAL GAS OPERATING FUND $ 730.71 Total $ 514,470.67
The next Regular Board meeting will be Thursday December 14, 2017.
On a motion by Mr. Fricke, seconded by Mr. Mills, the Board voted unanimously to adjourn the regular meeting at 9:04 a.m.